Inefficient invoice processes
“ We chose Tradeshift ’ s open B2B platform as they met our requirements in full — it ’ s free for our suppliers and is already prepared for , and tailored to , the legal regulations of most countries ,”
Automated invoice receipt , lower costs and higher data quality
Inefficient invoice processes
Until the introduction of Tradeshift , Eberspächer processed invoices semi-automatically based on a scanning technology . A key challenge was to map the e-invoicing process to all relevant global markets and , knowing the importance of adoption , motivate suppliers to participate . Other needs were to reduce the workload for the Eberspächer team with less manual processes , allowing them to refocus resources on other areas of the company , and to standardize the interfaces that link partners within the supply network . Eberspächer required a solution that could enable automatic global processing for all incoming invoices , with an extremely high availability across the globe . The solution needed to be compatible with the IT systems of all Eberspächer suppliers — supplier onboarding and ease of use were paramount . The company analyzed solution criteria that went beyond functionality and cost , including expandability , industry knowledge , and supplier integration .
“ We chose Tradeshift ’ s open B2B platform as they met our requirements in full — it ’ s free for our suppliers and is already prepared for , and tailored to , the legal regulations of most countries ,”
Dr . Oliver Frille , Vice President of Procurement & Supply Chain management for Climate Controls Division within the Eberspächer Group .
“ In addition , Tradeshift allows us to be flexible . With their extensible platform , we can easily extend our business applications to best suit our requirements and business .” The implementation of the Tradeshift platform launched in March 2016 at two sites with an initial 700 invited suppliers . In June 2016 , the solution was rolled out at two additional locations and to another 70 strategic suppliers .
The successful onboarding of suppliers was an important linchpin in the implementation of Tradeshift . With Eberspächer ’ s input and approval , Tradeshift employed email campaigns to help engage suppliers and guide them through registration . The automated onboarding required only a few clicks to connect suppliers to Eberspächer by establishing a Tradeshift account .
Automated invoice receipt , lower costs and higher data quality
With Tradeshift , suppliers can now provide electronic invoices to Eberspächer in different ways and collaborate and communicate more easily . Of the 700 selected partners of the pilot project , one third have now switched to Tradeshift , and about 40 percent of them regularly send invoices through the platform . In addition to the automatic onboarding campaigns , Tradeshift ’ s integration as a service helped Eberspächer quickly integrate its top suppliers . One of the key benefits according to Eberspächer are Tradeshift ’ s automated validation rules . A supplier , forexample , that mistypes an electronic catalog order number , will be notified and can correct it easily and resubmit . The delays and unnecessary inquiries that come with paper invoices are a thing of the past . Tradeshift CloudScan , an application that allows PDF and paper invoices to be transferred into Tradeshift , digitizes documents automatically and performs various validation tests . Eberspächer can now ensure that only high-quality data reaches the company ’ s internal IT systems .